NavigateERP for African business

Create and approve a lease agreement

An agreement with a customer: the assets, their rates and dates, the deposit and billing cycle.

Steps

  1. Go to Lease & rentals → Agreements → New agreement.
  2. Choose the customer, kind (equipment, vehicle, property), start and end (empty = open-ended), billing (monthly, weekly or on return), the deposit, rent increase % and how often, the site and branch.
  3. Add each asset: its rate basis (per hour, day, week, month or km) and rate - filled in from the asset's standard rates - plus included hours or km a day, excess and standby rates, minimum hours, and a monthly service charge for property.
  4. Save draft, check it, then Approve & activate (needs approval rights). The assets are reserved for their dates.

Good to know

  • An asset can't be booked twice for the same days, and an asset under maintenance, inspection or unavailable can't be reserved.
  • A draft can be edited or deleted; an active agreement is completed or terminated, never deleted.